European Policy Centre Hiring Operations Assistant in Brussels: Entry-Level Opportunity with €1,175 Monthly Compensation
The European Policy Centre (EPC), an independent and not-for-profit think tank focused on European integration, is recruiting an Operations Assistant to strengthen its operations team in Brussels, Belgium.
The position is aimed at candidates at the beginning of their professional careers who are interested in office operations, administration, technology, AI tools and project management within an international policy organisation.
About the European Policy Centre
The European Policy Centre is an independent think tank working across a wide range of European policy areas. Its overall objective is to contribute to and support European integration.
The successful candidate will join the EPC operations team and provide practical support to staff, visitors and the organisation’s day-to-day activities.
What will the Operations Assistant do?
The role combines reception, office management, technical assistance and administrative support.
Key responsibilities include:
Front desk and reception
The assistant will welcome visitors coming to the EPC offices for meetings and help ensure that visitors are properly accommodated.
Office management
Responsibilities will include:
- Maintaining the EPC office environment
- Ensuring common areas remain tidy and welcoming
- Monitoring office supplies
- Ordering supplies when necessary
- Keeping an overview of the office set-up
- Coordinating equipment maintenance with external providers
Technical and IT support
The position also has a technology component. The assistant will:
- Help colleagues with basic computer-related issues
- Liaise with the organisation’s IT maintenance provider
- Assist with the introduction and use of AI tools within the organisation
- Provide basic troubleshooting for simple office IT problems
EPC says that being AI-native or having basic experience creating AI agents would be a major advantage.
Meetings and administrative support
The successful candidate may also be responsible for:
- Setting up regular online meetings
- Taking minutes during selected team meetings
- Editing minutes generated from AI recordings
- Completing ad hoc tasks for the Chief Operating Officer
Skills and competencies
EPC is looking for a confident and outgoing person with a positive “can do” attitude.
The ideal candidate should be:
- Well organised
- Punctual
- Proactive
- A good problem solver
- Comfortable asking for help when necessary
- Able to suggest improvements
- A good communicator
- A strong team player
Basic knowledge of Microsoft Office is required, while a willingness to learn more is expected.
Candidates should also have basic IT troubleshooting skills and an interest in artificial intelligence and emerging workplace technologies.
Language requirements
Candidates should be competent English speakers.
Knowledge of French or Dutch would be an advantage, which could be particularly useful in the Brussels-based international working environment.
Education requirements
Applicants should have a higher education diploma, preferably in a technical or administrative field.
The organisation is also looking for someone interested in developing their project management skills and who enjoys organising and managing professional spaces.
Diversity and inclusion
The European Policy Centre describes itself as an equal opportunities employer.
The organisation values diversity and particularly encourages applications from people who are under-represented in think tanks and Brussels-based organisations.
Applicants are also not required to include a photograph with their application if they do not wish to do so.
Salary and contract
This is an entry-level assistant position.
The contract will be offered under Belgium’s Convention d’Immersion Professionnelle (CIP) framework.
The compensation is €1,175 per month.
The position has an immediate start date.
How to apply
Candidates who meet the requirements should submit:
- An experience pitch of maximum 100 words in the Message section of the application form
- A short motivation letter
- A CV
- A reference letter through the application form
Applications are reviewed on a rolling basis. This means that EPC may conduct interviews and make a recruitment decision before the official deadline if a suitable candidate is identified.
Why this opportunity could be interesting
For graduates and early-career professionals interested in European affairs, think tanks, administration, AI, office management or project coordination, the position offers an opportunity to gain experience inside an international policy organisation in Brussels.
The role is particularly interesting for candidates who combine administrative skills with an interest in AI and technology, as EPC specifically highlights AI-tool implementation and basic AI-agent skills as desirable competencies.
Location: Brussels, Belgium
Organisation: European Policy Centre (EPC)
Position: Operations Assistant
Level: Entry level
Contract: Convention d’Immersion Professionnelle (CIP)
Compensation: €1,175/month
Start date: Immediate
Languages: English required; French or Dutch an advantage
Application: Rolling recruitment
https://www.epc.eu/vacancies/operations-assistant-epc/
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